Senior Staff Accountant

Position Responsibilities: 

• Corporate office month end 

• Send Intercompany charges to the subsidiaries on the 1st working day for their monthly journal entries 

• Prepare monthly Journal entries for the corporate office 

• Complete the corporate office month end in Epicor 

• Complete Corporate Office financial statements (the Avis Package)  

• Update the account reconciliations for corporate office 

• Update aircraft analysis 

• Consolidated Reports 

• Update monthly consolidating reports for subsidiary metrics 

• Cash Management 

• Daily download prior day's cash and lockbox deposits 

• Update prior day withdrawals into journal entry format 

• Distribute all incoming ach/wires to the subsidiaries from the master account 

• Manage all outgoing ach/wires from the master account 

• Update daily cash sheet for cash receipts, disbursements and withdrawals from the master account 

• Update daily cash report and distribute  

• Investigate cash receipts and withdrawals that don’t have sufficient supporting documentation  

• Reconcile cash receipts and disbursements with the subsidiaries on a weekly and month end basis 

• Download cleared checks for the month from the bank portal and email them to the subsidiaries on the 1st day of each month 

• Processing positive pay when accounting manager is out of office 

• Reconcile the master bank account monthly 

• Administer set up and changes to the authorized check signers for the control disbursement account, after receiving approval from the corporate controller or CFO 

• Maintain petty cash 

• Confirm whether a check has cleared when needed by a subsidiary 

• Accounts Payable 

• Distribute vendor invoices for approval 

• Enter all approved invoices into Epicor 

• Weekly check runs and filing accounts payable invoices 

• Supplier maintenance: completing the new vendor form and requesting W9  

• Process 1099's for corporate office 

• Accounts Receivable 

• Prepare and print customer invoices 

• Collection and cash application 

• Customer maintenance 

• Credit cards 

• Administrator of the Credit cards for most subsidiaries 

• Order, replace and close cards 

• Change limits on cards after receiving approval from the corporate controller or CFO 

• Field calls for suspicious fraud charges 

• Download monthly credit card statements on the 1st of the month for their monthly journal entry 

• Reconcile the corporate credit card charges 

• Maintain the credit card for company car fuel (McClure) 

• Budget: 

• Provide actual monthly data to department heads for the corporate office budget 

• Audit 

• Complete audit support files (phases) for Corporate office 

• Provide supporting information to the auditors, including, but not limited to, cash information, consolidations, and monthly financial statements 

• Other 

• Support completion of Governmental reports with the Corporate Controller (census and other) 

• Personal Property tax return (due in May) 

• Monthly Sales and Use Tax return 

• Other projects as assigned