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Job Title: Administrative Assistant/Accounting Coordinator
You will play a crucial role in supporting the efficient operation of the office by providing administrative, clerical, and bookkeeping assistance. Your responsibilities will include managing correspondence, organizing meetings, managing incoming calls, performing general office tasks, accounts payable, accounts receivable, and basic human resources support. Strong organizational skills, attention to detail, and the ability to multitask are essential for success in this role.
Business hours Monday-Friday 8am-4:30pm or 8am-5pm
Responsibilities:
Provide administrative support to ensure efficient operation of the office.
Manage and prioritize incoming correspondence, including emails, letters, and packages.
Schedule and coordinate meetings, appointments, and travel arrangements for executives or staff members.
Prepare and distribute agendas, meeting materials, and minutes as needed.
Answer and direct phone calls in a professional and courteous manner.
Assist in the preparation of reports, presentations, and other documents as requested.
Manage sensitive and confidential information with discretion and professionalism.
Perform general clerical duties, such as photocopying, scanning, filing, and data entry.
Collaborate with colleagues and other departments to ensure seamless communication and workflow.
Assist in organizing company events, workshops, or conferences.
Enter bills and prepare payment reports.
Prepare invoices and maintain appropriate documentation.
Track all credit card receipts.
Qualifications:
High school diploma or equivalent
Proven experience as an administrative assistant or bookkeeper
Proficient in Microsoft Office 365 Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint)
Proficient in QuickBooks
Excellent communication, interpersonal and critical thinking skills
Ability to prioritize tasks and work efficiently under pressure
Flexibility and adaptability to changing priorities and work demands
Professional demeanor and cheerful outlook
#Fort Wayne