Administrative Assistant
Hours: 7:00 AM - 3:30 PM
Pay Rate: $19.00 per hour
Job Summary
We are seeking a detail-oriented and organized Administrative Assistant to provide administrative support and help ensure the efficient operation of the office. The successful candidate will perform a variety of clerical and administrative tasks, including managing schedules, handling correspondence, maintaining records, and assisting staff and visitors.
Key Responsibilities
- Answer and direct phone calls, emails, and other communications.
- Greet visitors and provide professional customer service.
- Schedule appointments, meetings, and maintain calendars.
- Prepare, edit, and distribute correspondence, reports, and presentations.
- Maintain filing systems, databases, and office records.
- Order and manage office supplies and equipment.
- Coordinate travel arrangements and meeting logistics as needed.
- Assist with data entry, document management, and record keeping.
- Support department projects and administrative initiatives.
- Process incoming and outgoing mail and packages.
- Ensure confidentiality of sensitive information.
- Perform other administrative duties as assigned.
Qualifications
Required
- High school diploma or equivalent.
- Proven experience in an administrative, clerical, or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Ability to prioritize tasks and work independently.
- Attention to detail and accuracy.
Skills
- Administrative support
- Calendar management
- Data entry and record maintenance
- Customer service
- Multitasking and prioritization
- Problem-solving
- Professional communication
- Confidentiality and discretion
Working Conditions
- Primarily office-based environment.
- Standard business hours, with occasional overtime as needed.
- Frequent use of computers, phones, and office equipment.
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