Pro Resources is seeking a Supply Chain Associate for a company located in Grabill, IN. This candidate is responsible for unloading shipments, verifying that their contents are correct, inspecting the items to ensure no items are damaged, placing those items in their proper storage location and promptly recording the receipt. This will require use of a pallet jack and/or forklift to move incoming raw materials and finished good items to their proper storage locations. Additionally, the Supply Chain Associate will release material to specific jobs as required. Activities typically performed include picking required material, documenting the items with counts, promptly recording the release, and handling issues involving quantities, quality, etc. This operation also allows for internal builders and OCH drivers of the organization to select required material and document those transfers utilizing the Inventory Material Control sheet. This position must be diligent in ensuring that proper information is recorded through random checks and select audits at time of removal. Periodic cycle counting of select materials stored internally and externally at vendor sites will be required with predefined timeframes. The combination of these activities ensure accurate inventory counts and valuations.
-Hours: 6am to 4pm Mon thru Thurs
-Pay Rate: $19.00/hour
Duties and Responsibilities:
- Receiving material from Vendors
- Promptly assist with unloading the delivery vehicle, using a pallet jack and/or fork lift when necessary
- Promptly review and validate correct items received by referencing included pack slip
- Open/review for damage assessment and correct counts
- Promptly notify shipping center personnel that items are ready for further work or can be staged for shipment
- Process appropriate receipts
- Receiving material from Suppliers
- Promptly unload the delivery vehicle, using a pallet jack and/or fork lift when necessary
- Sign receiving paper when required
- Promptly validate correct items received by referencing included pack slip
- Open for damage assessment
- Promptly store materials in appropriate location after assessing quantity and quality (reorganization of material may be necessary upon receipt of additional supplies)
- Process appropriate receipts
- Validating Quantity for overage/underage
- Determine if any quantity issue and organize paperwork for validation
- Contact outside vendor/supplier for resolution and make necessary arrangements for return of overages and shipment of shortages unless other arrangements are made after contacting the purchasing staff
- Contact inside vendor network by phone and fax to resolve and obtain the corrected paperwork. In rare occurrences, the production team can be the conduit to assist in obtaining the paperwork or corrected count when dealing with internal vendor network. Receive any overages promptly and obtain corrected paperwork from vendor while a partial receipt will be required for under shipped items until corrected
- Validating Quality of damaged material
- Determine if quality issue and organize paperwork for validation
- Contact outside vendor/supplier for resolution and make necessary arrangements for return and replacement of damaged material unless other arrangements are made after contacting the purchasing staff
- Contact inside vendor network by phone and fax to receive accurate paperwork (Production or Purchasing team involvement is potentially required for vendors who do not use phones or fax machines)
- Release of material via Transfer with Transfer Document
- Pick required material for transfer to vendor network
- ‘Stage’ (group and/or palletize) necessary materials for delivery personnel
- Fill out transfer document, initial, make copy and attach the original to the staged material. If Backordered material, note on bottom of Transfer Document and file copy in Backordered folder to fulfill promptly when backordered material arrives.
- Inventory Movement, Inquiries and Shortages via Inventory Material Control Sheet
- Ensure proper release information is provided on the Inventory Material Control sheet to ensure proper quantities are maintained
- Resolve internal staff and builder inquiries about the location or status of incoming material as it relates to required fixture builds
- Resolve material shortages by researching circumstances electronically, phone and/or involving the necessary parties
- Vendor Inventory Sheets (Currently NOT an active function)
- Ensure that all faxed and printed copies of vendor inventory sheets are received and reviewed
- Note any discrepancies between what is needed for production, and what the vendor has stated is in their inventory
- If materials are available, stage the materials for Delivery personnel or tell Delivery personnel what is needed when he arrives
- If materials are not available, use resources (QuickBooks, Purchasing personnel, etc.) to determine if anymore are coming in, or if Purchasing should be informed to order more.
- Note: Be warry of “0”’s: it is highly unlikely that a vendor truly has “0” of an item. Be sure to follow up with this vendor to ensure that their count is correct
- Inventory Counting – Cycle & Physical
- Cycle
- Schedule periodic timeframes for inventory counts of a small subset of inventory both internally and with the help of shipping center/warehouse personnel externally at vendor sites
- Each timeframe should include a small amount of inventory, with the intent of cycling through the entire inventory on an ongoing basis at least once per year
- High value or critical material for the store fixture manufacturing process should be scheduled and counted on a more frequent basis
- Errors found during these small incremental counts should result in an adjustment to the inventory accounting records as agreed to with purchasing and accounting personnel
- Shipping Assistance
- Identify fixtures with proper documentation and take pictures for potential reference if question about articles sent
- Loading of store fixtures and components on scheduled carriers with final verification being completed per the pack slip and bills of lading for all loaded products
- Complete updates to Real Tracker and file shipping documents in shipping slots
Utilize pallet jack and/or fork lift when necessary to pull inventory and fill shipping lanes for future shipments
#Fort Wayne
